Bremen Town Council Meeting Minutes for 11/24/2014by Bremen Town Council on December 10, 2014
The Town Council of the Town of Bremen, Indiana, met in regular session at 7:00 p.m. on Monday, November 24, 2014, at the Bremen Town Hall pursuant to notice previously published. Council members; James Leeper, Heath Thornton, Michael Leman and Rick Graverson were present. Also present were Trend Weldy, Director of Operations; Jay Stoneburner, Superintendent of the Electric Department; Alex Mikel, Superintendent of the Street and Water Department; Chief Matt Hassel, Police Department; Brian Main, Superintendent of the Park Department; Chief Matt Neher, Fire Department, Janet Anglemyer, Clerk-Treasurer; and Anthony Wagner, Town Attorney.
MINUTES: Mr. Thornton made a motion to approve the minutes of the November 10, 2014 meeting, which was seconded by Mr. Graverson and was carried by a vote of 4 Ayes, 0 Nays.
CLERK-TREASURER: Mrs. Anglemyer presented the docket of claims without amendment. Mr. Thornton asked about a charge for motor repair. Mrs. Anglemyer explained that it was for the Wastewater Department, and that the charge was actually for the repair of two pumps. Mr. Graverson made a motion to approve the docket, which was seconded by Mr. Thornton and carried by a vote of 4 Ayes, 0 Nays.
ATTORNEY: Mr. Wagner informed the Council that he, Mr. Weldy and Mrs. Anglemyer were working on a revised version of the employee handbook and they hoped to present for review before the end of the year. Mr. Wagner also hoped to have the revised abatement policy ready by then as well.
Mr. Leeper asked Mr. Wagner if Bowen Engineering had responed to the Town's last proposal. Mr. Wagner explained that they hadn't, and that he would follow up with them.
PUBLIC COMMENT: No public comments were offered.
DIRECTOR OF OPERATIONS: Mr. Weldy informed the Council that the second asbestos tests for the Lebermuth building had determined that there was not a substantial amount of asbestos in the building. Mr. Leman asked who would remove the asbestos insulating the pipe, and Mr. Weldy suggested that the environmental consultants should be able to do it. Mr. Thornton asked him if he had an estimate for the cost and a timetable for the transaction. Mr. Weldy said he would have both by the next meeting.
Mr. Weldy then informed the council that he and the department heads had met with the interested engineering firms, and recommended that the Council hire Jones Petrie Rafinski of South Bend. Mr. Weldy explained that the firm would bill by the project, with costs designated not to exceed certain amounts. The Council asked questions about the qualifications of the various firms, which the department heads answered. Mr. Thornton made a motion to enter into a one (1) year contract for engineering services with Jones Petrie Rafinski, to begin on January 1, 2015, subject to approval of a contract; Mr. Leman seconded the motion, which carried by a vote of 4 Ayes, 0 Nays.
Mr. Weldy presented a request for tax abatement for approval. He explained that Summit Manufacturing had submitted the request for $287,000 of new manufacturing machinery, and that he and Mr. Mikel had been down to see the machines. He relayed that Summit believes the new machines will help increase production, make Summit more competitive, and retain jobs. Mr. Thornton made a motion to approve the request for a five (5) year tax abatement on the new equipment, which was seconded by Mr. Graverson and carried by a vote of 4 Ayes, 0 Nays.
Mr. Weldy noted that a new Mexican restaurant had opened downtown after remodeling the inside and that the new owners had plans to remodel the exterior of the building in the spring, and that the owner of the Cozy Home store would also be opening a new storefront.
Mr. Weldy also informed the Council that Virginia Henke had notified him that a museum in Bremen, Germany would be sending a film crew to shoot footage of life in Bremen.
DEPARTMENT HEAD REPORTS: Mr. Stoneburner presented the report of the Electric Department.
Mr. Mikel informed the Council that the new results from the test well were good, noting that the arsenic presence was significantly lower. mr. Mikel asked the Council to promote Kevin LaFree to Class C employee as of December 1, 2014 for completing his first year of employment. Mr. Graverson made a motion to promote Mr. LaFree to Class C employee as of December 1, 2014, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays.
Chief Hassel presented a letter from Sergeant Steve Pittman, submitting his retirement as of November 30, 2014; Mr. Graverson made a motion to accept Mr. Pittman's resignation as of November 30, 2014, which was seconded by Mr. Thornton and carried by a vote of 4 Ayes, 0 Nays. Chief Hassel reminded the Council that is was customary to award an officer that had served the department for more than twenty years with their service weapon; Mr. Graverson made a motion to award Sergeant Pittman his service weapon, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays. Chief Hassel then explained that the department was short one officer but would still be able to cover the shifts by using the savings from Sgt. Pittman's budgeted salary to cover overtime for the other officers. Chief Hassel asked for permission to begin the process of hiring a new officer. Mr. Thornton made a motion to permit Chief Hassel to fill the open position, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays.
Chief Hassel then explained that the second floor of the police station housed an old player piano that he was unable to give away due to its poor condition. He asked the Council to declare it to be junk so that it can be removed and the space used for evidence processing. Mr. Graverson made a motion to find that the piano had no value, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays.
Mr. Main informed the Council that the ice skating rink was mostly constructed but that the weather would have to turn colder to finish it. He also reminded the Council that the Holy Walk would take place on December 5 and 6, and thanked the Electric Department for helping to install the new security camera's. Mr. Graverson asked whether the Pines building was available to rent int he winter, and Mr. Main replied that last year was the first year it had been so and that he did not make it available this year due to the staffing requirements. The Council discussed the new signs by Jane's Park.
Chief Neher informed the Council that the Toys for Tots barrels would be out soon, and that he had applied for a $420,000 grant for the department that would benefit from a letter of support from each council member. The Council agreed to provide letters of support.
Mr. Weldy reminded the Council that the Christmas Lighting Ceremony would take place on Wednesday evening.
Mr. Graverson made a motion to approve the Department Head reports, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays.
Mr. Graverson had no additional comments.
Mr. Thornton asked Chief Hassel to look into a permanently parked car int the Pinecrest neighborhood.
Mr. Leman had no additional comments.
Mr. Leeper had no additional comments.
ADJOURNMENT: Mr. Thornton made a motion to adjourn the meeting, which was seconded by Mr. Leman and carried by a vote of 4 Ayes, 0 Nays.